Time tracking, invoicing and client payments for service businesses
Turn the work you do into money you collect.
Qatalyst tracks your time, expenses and mileage, turns approved work into an invoice in seconds, and lets clients pay through a portal they never have to log into.
- No credit card
- Every feature included
- From $9.99/month after the trial
Built for businesses that bill clients for their work
The problem
Your team is working. Are you billing for all of it?
Billable work gets lost every day, a little at a time.
- A few hours nobody wrote down
- An expense buried in an email
- Mileage logged a week later
- A spreadsheet no one updated
- An invoice that went out late
- A payment someone has to chase
Do the math
2 forgotten hours a week × $120 an hour
$12,480
a year, gone
Each one looks small. Together, they cost real money.
One connected workflow
From work completed to money collected.
- 01
Capture
Log time, expenses and mileage as the work happens, each tagged to a client or project.
- 02
Approve
Review your team's entries before anything reaches a client.
- 03
Invoice
Pull approved work into a numbered, branded invoice in seconds.
- 04
Get paid
Your client opens a secure link, sees the invoice and pays by card.
Enter it once. Qatalyst carries it through to the payment.
Time, expenses and mileage
If you worked it, you can bill it.
Stop rebuilding the month from memory. Record the work while it happens, against the right client and project.
- Start a timer or enter time by hand
- Photograph a receipt and attach it to the expense
- Track mileage manually, by odometer or with live GPS
- Mark anything billable or non-billable
- See all unbilled work for a client in one list
Invoicing
Sent isn't the same as paid. Qatalyst knows the difference.
Approved time and expenses flow straight into the invoice, with no copy and paste. Then the invoice reports back.
- Hourly, retainer, fixed-fee or milestone billing, set per client
- Numbered, branded PDF invoices with tax
- Status updates itself: Finalized, Viewed, Paid
- Overdue reminders go out automatically
- One report of who owes what, and for how long
Client portal
Your clients don't need another account.
Send one secure link. They open it and see everything you have shared: no sign-up, no password to forget.
- View and pay invoices by card
- See project status and updates
- Open shared documents and sign off on them
- Branded to your business
Less friction for your clients. Faster payment for you.
Explore the client portal
Built for teams
Your team logs the work. You approve it before it bills.
Give each person their own rate and the right level of access. Everyone works from the same record, so nobody reconciles spreadsheets at month end.
- Owner, Admin, Manager and Member roles
- Per-member hourly rates
- An approval step before time becomes billable
- Confidential clients only the right people can see
Simple pricing
Every feature. One price that follows your team size.
No feature tiers and no per-seat meter. Pick the band that fits your team.
- Solo$9.99/month1 person
- Team$29.99/month2–5 people
- Studio$59.99/month6–10 people
- Agency$99.99/month11–15 people
- Firm$139.99/month16–20 people
- EnterpriseCustomTalk to us21+ people
Pay yearly and get two months free. Every plan starts with 90 days free, no credit card.
Questions
Questions before you start
What is Qatalyst?
Qatalyst is time tracking and invoicing software for service businesses. It tracks time, expenses and mileage, turns approved work into invoices, and gives each client a portal to view and pay them.
Who is it for?
Any business that bills clients for its work: consultants, agencies, software and IT teams, field service providers and independent professionals, from one person up to twenty and beyond.
Do I need separate time tracking software?
No. Time, expense and mileage tracking are built in and feed directly into your invoices.
Do my clients need to create an account?
No. Each client gets a secure link that opens their portal with no password.
Can clients pay online?
Yes. Clients pay invoices by card from the portal, and the invoice marks itself Paid.
How does the free trial work?
You get every feature free for 90 days with no credit card. You choose a plan only if you decide to stay.
What does it cost after the trial?
From $9.99 a month for one person, in flat bands by team size up to 20 people. Larger teams get a custom plan.
Is my data secure?
Each organization's data is isolated from every other. Connections are encrypted, and you can turn on two-factor sign-in with an authenticator app or a passkey.
Do the work. Bill the work. Get paid.
Connect the work your team does to the money you collect, so nothing gets lost in between.
Start free for 90 daysNo credit card. Set up in minutes.