Grouped four ways. All of it is live in the product today, and all of it is in the one plan.
How it fits together
Capture
Log time, expenses and mileage as the work happens, each tagged to a client or project.
Approve
Review your team's entries before anything reaches a client.
Invoice
Pull approved work into a numbered, branded invoice in seconds.
Get paid
Your client opens a secure link, sees the invoice and pays by card.
Capture the work once, in the right place.
Hourly or flat fee, with a start/stop timer and per-member rate presets.
Explore time trackingMerchant, category, tax and tip, with the receipt photo or PDF attached to every entry.
Explore expense trackingLog a trip by manual distance, odometer readings, or live GPS drive tracking.
Explore mileage trackingBill any time, expense or mileage entry to a client, a project, and a specific contact.
Set org-wide primary and secondary tax rates that auto-fill on time and expense entries.
A manager signs off a member's entries before any of them can reach an invoice.
From finished work to money in the account.
Built from unbilled work in seconds, with sequential numbering, prefixes and a branded PDF.
Explore invoicingFinalized, then Viewed the moment your client opens it, then Paid — no manual updates.
Client-direct lines on top, a subtotal per project, and one total on the invoice.
Clients pay from the portal via Stripe. Just Stripe's processing fee — nothing on top.
An aging view, reminders sent in bulk, or automated rules as an invoice gets older.
Explore payment remindersCarry a pre-Qatalyst balance into a client's account; apply a late fee automatically.
One clean surface between you and them.
Passwordless magic-link access to invoices, documents, files and project status. Free for every client.
Explore client portalShare a document for the client to Approve or Request Changes, with an optional signed-copy step.
Post a short update to a client's portal — a running log they can check any time.
Assign a prospect, work the stages, and convert them to a client in one step.
Build a custom intake form with a share link, a QR code, and an embeddable popup widget.
Explore lead captureDigital cards shared by QR or vCard, with a public page and scan analytics.
Explore digital business cardsScales from just you to a full agency.
Owner, Admin, Manager and Member roles; teams with an appointed lead and coordinators.
Explore teamsEach member keeps up to three of their own named hourly-rate presets.
Add an authenticator-app code, an emailed one-time code, or a passkey — your choice, per account.
Passwords are hashed, connected credentials are encrypted, and data is scoped strictly per organization.
Every sign-in attempt is recorded with its device, browser and approximate location.
Route client emails through your connected Gmail or SMTP so they come from an address they know.
Available in multiple languages, with a layout built for phones as well as desktops.
Connect the work your team does to the money you collect, so nothing gets lost in between.
Start free for 90 daysNo credit card. Set up in minutes.