Before you buy, see exactly what's included. Qatalyst puts time, billing, payments, a client portal, expenses, mileage, banking and reports in one workspace, at one flat price for your whole team. Every item below is live in the product today.
No add-ons and no feature tiers. Every plan gets everything on this list; the only thing that changes is how many people are on the team.
Each product checked against its own website, with the page linked behind every mark. Where Qatalyst falls short, the table says so too.
Checked on October 18, 2026 against each company's own website — select a mark to open the page it came from. “Not shown on their website” means we couldn't find it there, not that the product doesn't have it. Plans and features change; check each company's site for the latest. Product names belong to their owners.
Firms that bill for their time often piece this together from several separate tools, each with its own subscription, login and copy of the client list. Here's the typical stack, by kind of tool, and where each part lives in Qatalyst.
A time tracker
Timers, timesheets and team hours.
Time tracking, approvals and revenue by person.
An invoicing and payments app
Invoices, online card payments and reminders.
Invoicing, Stripe payments, reminders and receivables aging.
A client portal or file-sharing tool
A place for clients to see invoices and approve documents.
The client portal, free for every client.
An expense and receipt app
Receipts, categories and reimbursements.
Expenses, expense categories and reimbursements.
A mileage app
Trip logs and mileage rates.
Mileage by distance, odometer or GPS.
A bookkeeping tool, for the day-to-day picture
Account balances, a monthly statement check, profit and loss.
Optional banking with balances, statement checks and profit and loss.
A lead form and simple CRM
Enquiry forms and a pipeline of prospects.
Lead forms, the pipeline and digital business cards.
In Qatalyst these share one client list, one login and one price, so an expense logged in the morning is on the invoice in the afternoon without being typed twice.
So you know before you start, not after.
No live bank feed
Banking is entered by hand and checked against your statement each month. Nothing connects to your bank.
Not a replacement for your accountant
Profit and loss is a cash summary for running the firm, not a tax return, payroll or a full set of accounts.
No accounting-software export yet
Reports export to CSV, which your accountant can open, but there's no direct export to an accounting package.
No legal trust accounting
Client money held in trust under legal-practice rules isn't handled. Prepayments are tracked as ordinary account credit.
No app marketplace
Qatalyst connects to Stripe for payments and to Google or Microsoft for email and calendars. Beyond that, it's one product rather than a hub of add-ons.
Up to 20 people self-serve
Larger firms are set up with our team on the Enterprise plan.
Not per user. Pick your team size and see exactly what Qatalyst costs, monthly or yearly. Every plan includes everything above, with a 90-day free trial and no card to start.
as low as $6 / member
60% under per-seat pricing
All six bands
Side-by-side pages that describe each product by what it's built for, and where each one fits best.
Yes. Plans differ only by team size. Banking is optional and switched on in Settings, but it's included in every plan too.
No. Each client opens their portal from a secure link, with nothing to register or remember, and the portal costs nothing extra.
Yes. Add your clients, then record what each one already owes as an opening balance, so receivables are right from day one.
No. Banking is hand-entered on purpose: payments and expenses you record land in your accounts, and a monthly statement check keeps them honest.
90 days, with no card needed to start. You add a card only when you decide to continue.
Last reviewed October 18, 2026. This page describes Qatalyst's own features as they stand today. Other products change often; check each vendor's own site for their current features and prices. Product names belong to their owners.
Connect the work your team does to the money you collect, so nothing gets lost in between.
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