Track time, expenses and mileage, send invoices that track their own status, and give every client a portal they never have to log into. One flat plan instead of five subscriptions.
Time, expenses and mileage — a timer, a receipt photo, or a live GPS drive — each tagged to a client or project.
Pull unbilled work into a numbered, branded invoice in seconds. Hourly, retainer, fixed-fee or milestone.
Your client opens a magic link, sees status live, and pays by card. The invoice marks itself Viewed, then Paid.
Team of one or team of five — Qatalyst replaces the fragmented stack of trackers, invoicing apps and portals with one client workspace.
Freelancers & contractors
Ideal for: Software developers, UI/UX & product designers, copywriters, digital marketers & SEO specialists, photographers, videographers, illustrators, editors.
Creative & digital agencies
Ideal for: Marketing & growth agencies, web & app studios, branding & design shops, video production teams, PR & comms firms, social media agencies.
Advisors & consultants
Ideal for: Management & strategy consultants, fractional CFOs / CTOs / CMOs, executive & business coaches, HR and operations consultants, financial and legal advisors.
On-site & field specialists
Ideal for: IT support & managed service providers, architects & interior designers, engineers & surveyors, home inspectors, AV & systems installers, technical consultants.
Also a fit for bookkeepers, accountants and tax preparers, translators, grant and technical writers, tutors and corporate trainers, event and wedding planners, recruiters, and private-practice therapists — anyone who tracks billable work and sends invoices.
| Spreadsheet + 5 apps | Qatalyst | |
|---|---|---|
| Time, expense & mileage in one place | Separate apps | One picker |
| Invoice status updates itself | Manual | Automatic |
| Client portal, no password | Not really | Magic link |
| Automated overdue reminders | You remember | Rules |
| Team roles & an approval step | Not really | Built in |
| One number, no copy-paste drift | Reconcile | Single source |
Use it for a full quarter — log real time, send a real invoice, get paid — before you decide anything.